Office Staff

Purchasing Staff Responsibilities

• Sourcing and Procurement: Research potential suppliers, request quotations (RFQs), and evaluate vendors based on cost, quality, and delivery speed.
• Order Processing: Prepare and process purchase orders (POs) based on requisition forms and inventory needs.
• Negotiation: Negotiate contracts, pricing, and payment terms to secure the best deals.
• Vendor Management: Build relationships with suppliers, monitor their performance, and resolve issues regarding shortages or damaged goods.
• Documentation: Maintain accurate, up-to-date records of purchases, invoices, and supplier contracts. 

Inventory Staff Key Responsibilities

• Stock Monitoring: Track inventory levels, monitor stock movement, and manage stock replenishment.
• Auditing and Control: Perform regular physical inventory counts, inspections, and reconciliations with system records.
• Storage and Handling: Coordinate with the warehouse for proper storage of incoming materials.
• Data Management: Update inventory databases, including item master records, descriptions, and costing methods.
• Reporting: Analyze inventory data, identify discrepancies, and generate reports on damaged or slow-moving items. 

• Experience: Proven experience as a Purchasing Agent or in a similar procurement role. Experience in warehousing, inventory, and stock control systems
• Skills: Strong negotiation, vendor relationship management, cost analysis, and budgeting abilities.
• Tasks: Source suppliers, negotiate pricing, place orders, review product quality, and track deliveries. Monitor stock levels, perform inventory inspections, update records, and coordinate with suppliers
• Education: High school diploma/GED required; AA Degree or Bachelor’s in Business/Supply Chain preferred. 
• Key Traits: Strong organizational skills, ability to manage, and familiarity with supply chain procedures